Akvinder Kaur

My Work – Robbins-Gioia

Role: UX/UI Designer | Year: 2023 | Tools: Figma, User Interviews, Focus Groups

Overview

Designed and prototyped a centralized “My Work” module for Robbins-Gioia employees to access, view, and manage work requests efficiently. Delivered a functional MVP in under two weeks that streamlined navigation and improved visibility of daily/weekly tasks.

The Challenge

There was no existing interface for receiving or managing work requests. Users had to navigate multiple disconnected systems, making it difficult to prioritize tasks. The goal was to create a single, intuitive space to view and act on multiple requests at once.

My Role & Responsibilities

• Conducted user research through focus groups and quick interviews
• Analyzed competitor tools like Jira, Trello, and Asana
• Created wireframes, user flows, and hi-fidelity prototypes in Figma
• Developed design principles for clarity, feedback, and accessibility

Process

1. Research & Discovery

Held focus groups and observed user workflows to identify pain points. Key findings included the need for a single view of all requests, the ability to reopen tasks, and preference for side panel navigation.

2. Ideation & Wireframing

Sketched layouts and low-fidelity wireframes to test navigation and list viewing options. Incorporated progressive disclosure to prevent cognitive overload.

3. Prototyping & Testing

Built an interactive prototype in Figma. Conducted quick usability tests with stakeholders, leading to adjustments in labeling, button placement, and carousel functionality for multi-task viewing.

4. Final UI Design

The final design used clean layouts, clear categorization, and a scalable side navigation structure. The carousel feature allowed users to view multiple selected requests without losing context.

Outcome & Impact

• Delivered an MVP within tight deadlines
• Improved task visibility and navigation efficiency
• Created a foundation for future onboarding and design system development

Key Learnings

Designing under time constraints reinforced the value of lean UX and modular design. With more time, I would build a full onboarding flow, design system, and conduct structured usability testing.